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Project Management Tool Rollout — Adoption Tracker

Enterprise-wide implementation across Talent Management teams · Rollout Lead: Helena Cohee

Phase 1
Discovery & Audit
✓ Complete
Phase 2
Pilot (2 Teams)
✓ Complete
Phase 3
Full Rollout
In Progress
Phase 4
Optimization
Upcoming
Overall Adoption
78%
Teams Onboarded
7 / 9
Training Completion
85%
Active Weekly Users
142
Governance Docs Created
12

Adoption by Team

Weekly active usage rate per team
TeamMembersAdoptionStatus
Talent Operations18
95%
Champion
Learning & Development12
90%
Champion
New Hire Experience22
85%
On Track
HRBPs — West15
78%
On Track
HRBPs — East14
72%
On Track
Compensation8
65%
Needs Push
Analytics6
60%
Needs Push
Benefits10
—
Phase 4
Employee Relations9
—
Phase 4

Adoption Trend

Weekly active users over 12 weeks

Playbooks & Governance Docs

Created as part of rollout — now team standards
  • Getting Started Guide (New Users)Onboarding
  • Project Naming ConventionsGovernance
  • Workspace Structure & PermissionsGovernance
  • Template Library — TM ProgramsTemplate
  • Cross-Regional Visibility SetupPlaybook
  • Status Reporting WorkflowPlaybook
  • Escalation & Blocker ProtocolGovernance
  • Tool Migration ChecklistPlaybook

Risk Register

Active risks and mitigations
MED
Comp & Analytics teams lagging
Mitigation: Scheduling dedicated 1:1 onboarding sessions with team leads. Assigned adoption champions within each team.
LOW
Template overload reported
Mitigation: Consolidated from 18 templates to 8 core templates. Created "start here" guide for template selection.
LOW
Integration with existing calendar
Mitigation: Enabled two-way calendar sync. Created how-to doc distributed to all users.
CLOSED
Executive buy-in for budget
Resolved: VP approved tool license budget after pilot results presentation showing 40% productivity gain.